1.0 Purpose

The purpose of this policy is to provide a framework for processes that are intended to prevent the spread of computer viruses.

2.0 Scope

This policy applies to all Clarkson University employees and affiliates.

3.0 Policy

Anti-Virus software serves as a frontline of defense against the spread of computer viruses.  As such, the following guidelines should be observed at all times:

  • Always run the Clarkson University standard, supported anti-virus software which is available from the University download site. Download and run the current version; download and install anti-virus software updates as they become available.
  • NEVER open any files or macros attached to an email from an unknown, suspicious or untrustworthy source. Delete these attachments immediately, then “double delete” them by emptying your Trash.
  • Delete spam, chain, and other junk email without forwarding, in accordance with Clarkson University’s Acceptable Use Policy.
  • Never download files from unknown or suspicious sources.
  • Avoid direct disk sharing with read/write access unless there is a demonstrated business requirement to do so.
  • Always scan a floppy diskette from an unknown source for viruses before using it.
  • If lab testing conflicts with anti-virus software, run the anti-virus utility to ensure a clean machine, disable the software, then run the lab test. After the lab test, enable the anti-virus software. When the anti-virus software is disabled, do not run any applications that could transfer a virus, e.g., email or file sharing.

4.0 Enforcement

Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

5.0 Revision History

Draft v0.1 – 10 February 2006 – jfiske

Approved Policy v1.0 – 4 November 2013 – jfiske